PRIVACY & cookie POLICY

This is the privacy notice of Solent Small Business Awards. In this document, "we", "our", or "us" refer to Solent Small Business Awards.

INTRODUCTION

This privacy notice aims to inform you about how we collect and process any information that we collect from you, or that you provide to us. It covers information that could identify you ("personal information") and information that could not. In the context of the law and this notice, "process" means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you.

We are committed to protecting your privacy and the confidentiality of your personal information. Our policy is not just an exercise in complying with the law, but a continuation of our respect for you and your personal information.

Our policy complies with the Data Protection Act 2018 accordingly incorporating the UK General Data Protection Regulation (UK GDPR).

The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal data. We do this by referring you to https://www.knowyourprivacyrights.org

Except as set out below, we do not share, or sell, or disclose to a third party, any information collected through our website.

  1. DATA WE PROCESS
    We may collect, use, store and transfer different kinds of personal data about you:

  • Identity Data (name, business name, etc.)

  • Contact Data (email address, postal address, phone number)

  • Financial and Transaction Data (for processing payments, not stored by us directly)

  • Technical Data (IP address, browser type, time zone setting, etc.)

  • Usage Data (how you use our website)

  • Marketing and Communications Data (your preferences in receiving marketing from us)

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose.

  1. LEGAL BASES FOR PROCESSING
    We process your data based on the following legal bases:

  • Contract: when you enter the awards or use our services

  • Consent: for marketing communication

  • Legal Obligation: for HMRC and financial records

  • Legitimate Interest: for business operation and promotion

  1. COOKIES
    Our website uses cookies to:

  • Track website usage and improve performance

  • Remember your preferences

  • Help with security and admin

You can disable cookies via your browser settings. For more information on cookies and how we use them, refer to our [Cookies section].

  1. DATA RETENTION
    We keep entry data for 2 years and financial data for 6 years. You can request access or deletion of your data anytime by contacting us at hello@solentawards.co.uk.

  2. DATA SECURITY
    We use secure technologies including HTTPS, limited access, and password protection to safeguard your information.

  3. YOUR RIGHTS
    Under UK GDPR, you have the right to access, correct, delete, or object to the processing of your data. Email us at info@solentawards.co.uk with any requests.

  4. CONTACT DETAILS
    Solent Small Business Awards is organised by Emma Daish. For privacy queries, contact info@solentawards.co.uk.

Last updated: 7 July 2025